Which Rent Collection Software Is Right for Your Portfolio?
AppFolio charges $280–$1,400+/mo for 200–500 units. RentRate charges $400–$750/mo for the same portfolio. That's up to $7,800/year back in your pocket.
No credit card · No contract · Setup in 10 min
AppFolio (500 units)
$1,400+/mo
Monthly cost estimate
RentRate (500 units)
$750/mo
Monthly all-in cost
Potential Savings
$7,800+/year
Annually (500 units)
RentRate vs AppFolio — side-by-side for 200–1,000 unit property managers
| Feature | RentRate | AppFolio |
|---|---|---|
| Monthly cost (500 units) | $750/mo ✓ Best | $1,400+/mo |
| Per-unit pricing model | ✓ From $1/unit ✓ Best | ✗ Flat fee, complex tiers |
| Online rent collection | ✓ Included | ✓ Included |
| Tenant portal | ✓ Included | ✓ Included |
| Automated payment reminders | ✓ Included | ✓ Included |
| Multi-property management | ✓ Unlimited properties | ✓ Unlimited |
| Stripe-powered payments | ✓ Native Stripe ✓ Best | ✗ Proprietary processor |
| Setup time | 10 minutes ✓ Best | 2–4 weeks |
| Free trial | 3-day free trial ✓ Best | Demo only |
| Contract required | ✗ No contract ✓ Best | ✓ Annual contract |
| CSV bulk tenant import | ✓ Up to 5,000 rows | ✓ Available |
| Maintenance tracking | Coming Q3 2026 | ✓ Full suite |
| Accounting/GL | Payments & ledger | ✓ Full accounting |
* Pricing based on publicly available information as of May 2026. Actual costs may vary.
200–1,000 unit property managers who want automated rent collection without the enterprise price tag.
Large enterprise portfolios (1,000+ units) needing advanced accounting, integrations, and enterprise support.
"Switched from AppFolio after 3 years. We manage 380 units and our software bill dropped from $1,140/mo to $570/mo. The setup took about 20 minutes."
Marcus T.
Property Manager, 380 units, Phoenix AZ
No credit card. No contract. Setup in 10 minutes. If you're managing 200+ units on AppFolio, run the numbers — most managers save at least $3,600/year switching.